The Cultural Alliance of York County seeks community volunteers to participate in grant review panels.

Qualified panel members will be:

  • Able to commit to serve a three-year term (renewable for a 2nd 3-year term; ¼ of panelists rotate off each year);
  • Actively engaged in creating, attending, supporting, promoting, or teaching about arts, culture & humanities;
  • Knowledgeable about the cultural sector, such as prior board members, arts managers, donors or audience;
  • Able to commit time in attending cultural events and perform 2-3 site visits.

Each panel will be chaired by a Cultural Alliance Board member and will have an advisory financial panel (accountant, CFO, auditor) to review financials.

Panelist Responsibilities

  • Confidentiality regarding all application materials, site visits and panel discussions;
  • Observations of arts events (rehearsal, performance, event or exhibition) for approximately 12-15 organizations per year.  Applicant organizations are asked to provide 2 tickets per panelist per year, and may redirect to other events when space requires it;
  • Formal site visits to 2-3 assigned organizations in the first quarter of the year, meeting with the organization’s staff or volunteer leadership. A 1-page site visit report form is due a week after the site visit, and you will report at the panel meeting;
  • Copy kelley@culturalyork.org on all communication with applicant organizations;
  • Review of applications on your own time through our online grant platform, coming to panel meeting prepared to discuss and assign scores based on established evaluation criteria; and
  • Attendance at the required panel meeting in April/May, to finalize scores and determine funding recommendations.

Program Timeline

December-April: Attendance at arts event(s) for each organization (on own schedule).
January-April:  Formal site visit meetings (each panelist will be assigned 2-3 organizations)
March:Applications review (15-20 hours over 4-5 weeks using online grant system)
April/May: Panel Meeting (1 meeting, 5-7 hours). Max 20 minutes per application; discussion begins with site visit report and financial report.

Conflicts of Interest 

Panelists must serve without self-interest, and for the benefit of the entire community. All potential conflicts should be disclosed to the Cultural Alliance; the committee will evaluate whether a significant conflict is in place that would prevent the panelist from discussing or voting on that application.  A conflict of interest includes but is not limited to:

  • Would receive direct financial benefit from the applicant organization or the project;
  • Serves or has served within the past year as an employee, volunteer or governing board member of the applicant organization;
  • Has a familial relationship with the applicant or a staff member, volunteer or governing board member of the applicant organization;
  • Has a real or perceived bias regarding the applicant or its work that would make it difficult or impossible to render a fair assessment and/or funding decision.